Logistics Assistant

<p>An <strong>Offshore Logistics Assistant</strong> remotely supports the administrative and operational follow-up of a company's logistics flows. Working from existing orders, documents, procedures and tools, the role tracks shipments and deliveries, maintains information within company systems, checks available documentation and flags delays or discrepancies to provide teams with a reliable overview of ongoing logistics operations.</p> <p><strong>Here is what an Offshore Logistics Assistant from MySpecialist can take care of:</strong></p> <ul> <li><strong>Order and shipment tracking</strong> : monitoring open orders, shipment statuses, expected dates and key stages through to delivery.</li> <li><strong>Delivery tracking</strong> : checking available information from carriers, suppliers and tracking platforms and updating dates and statuses within company systems.</li> <li><strong>Administrative order processing</strong> : entering and maintaining references, quantities, addresses, dates, statuses and other information required for logistics follow-up.</li> <li><strong>Shipping document preparation</strong> : gathering and preparing delivery notes, packing lists, labels, references and other required documents according to defined procedures.</li> <li><strong>Document checks</strong> : checking the completeness and consistency of information contained in orders, shipping documents, delivery notes and other available records.</li> <li><strong>Delay follow-up</strong> : identifying shipments or deliveries exceeding expected deadlines and following up the relevant parties in writing according to established procedures.</li> <li><strong>Administrative discrepancy management</strong> : recording and tracking quantity discrepancies, incorrect references, missing parcels, reported damage and other logistics incidents.</li> <li><strong>Logistics claim follow-up</strong> : gathering required information, forwarding cases to carriers or suppliers and administratively tracking them through to resolution.</li> <li><strong>Logistics data maintenance</strong> : updating information relating to carriers, suppliers, references, lead times, addresses and other operational data.</li> <li><strong>Administrative inventory follow-up</strong> : maintaining available inventory movement data, identifying discrepancies or stock levels requiring review and escalating them to the responsible personnel.</li> <li><strong>Written coordination with stakeholders</strong> : communicating by email, portal or messaging with suppliers, carriers, warehouses and internal teams to obtain or provide required information.</li> <li><strong>Information reconciliation</strong> : comparing orders, shipments, receipts and related documentation to identify inconsistencies or missing information.</li> <li><strong>Logistics document management</strong> : filing and organising delivery notes, proof of delivery, transport documents, claims and other operational records.</li> <li><strong>Logistics reporting</strong> : preparing tracking reports covering open orders, shipments, delays, discrepancies, deliveries and other indicators defined by the company.</li> </ul> <p>Depending on the organisation, tools and assigned scope, an Offshore Logistics Assistant can also support the administrative preparation of returns, update catalogues or references, follow up logistics providers and handle other activities that can be performed entirely remotely. Carrier selection, contractual terms, physical warehouse and shipping operations and decisions that commit the company remain with authorised personnel.</p> <div class="faq" style="display:none;"> <h3>Frequently asked questions</h3> <ul> <li><strong>What tasks can an Offshore Logistics Assistant handle?</strong> The role can track orders, shipments and deliveries, prepare and check documentation, maintain data, follow up delays and discrepancies and provide administrative logistics reporting.</li> <li><strong>Can an Offshore Logistics Assistant work directly within our ERP or logistics software?</strong> Yes, the role can work within the company's systems for orders, shipments, inventory and deliveries according to the assigned access rights, procedures and responsibilities.</li> <li><strong>Can the role contact our suppliers and carriers?</strong> Yes, it can handle the written operational communication required to request a status, document or additional information. Commercial negotiations and decisions that commit the company remain with authorised personnel.</li> </ul> </div>